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* 0) The HYKE contract :

 

the practically relevant part of the contract is Annex I
where the participants and their duties are defined.

 

!) please study carefully www.hyke.org -> "presentation" !

 

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* 0-bis) "acknowledgement in papers" :

 

please do not forget to add HYKE in the acknowledgement of
all publications related to the work-programme of HYKE.
I suggest a phrase like :
Support by the European network HYKE, funded by the EC as
contract HPRN-CT-2002-00282, is acknowledged.

 

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* 1.a) registration on HYKE webpage www.hyke.org

 

please continue to spread the news that all HYKErs
are invited to register for the e-mail list ASAP !
In particular the YRs financed by HYKE must be registered
as HYKErs !Please take care that the YRs employed at
your satellite register.

 

This registration in the database implies that a HYKEr
.) receives the newsletters
.) can deposit (p)reprints at the HYKE server

 

For registration a new HYKEr needs a password that the TO
of the respective group will furnish on request.

 

In general, everyone is welcome to register as a 'HYKEr"
and participate scientifically.

 

Concerning getting funded by the HYKE "networking" money,
(pot B) this is a more involved question :

 

-) we have not much of this "travel money" and it is mainly
reserved for the YRs (Young Researchers) and for attending
official HYKE events like schools and annual meetings !

 

-) From the legal point of view there are 2 aspects in this:
  case 1) all people who are somehow affiliated ("on leave"
is enough) at at a place that is already a satellite mentioned
in  Annex A of the conctract can be included - since only the
place is mentioned  without any name, even without the number
of people at the satellite.
  case 2) someone who is at a new place that is not mentioned
in the Annex A of the contract would require a well justified
amendment of the contract to receive HYKE money - which is
in general out of question.

 

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* 2.) HYKE meeting 24-28. Feb.2003 in Vienna

 

This meeting is crucial and I strongly encourage all HYKErs
to attend ! We will not only assess the way the network
functions and review in detail the scientific and training
programme, but also discuss the future activities, especially
within the 6th Framework programme of the EC.

 

A more detailed newsletter on this 1st annual meeting will
follow soon - please reserve the date in your agenda !

 

!)
Each team will prepare a "poster" for the meeting, where all
members and research interests will be presented. In case
someone wants to contribute to that, please volunteer
with your TO asap (There will be a "best poster competition"
by public vote with a box of excellent red-white-red Austrian
wine for the team of the "best" poster)

 

!) also each team responsible for a task of the work programme
(see proposal or the  web-page "registration !) is in charge of
organizing a 50 min scientific presentation on that - by one
or (preferably) several speakers (from several teams involved).

 

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* 3.) registration of conferences etc on the "events" page

 

every HYKEr is invited to put events that are interesting to
the (HYKE) community on the web-page !
Please do-it-yourself via the interface at the webpage.

 

However, the label of an "offical" HYKE event where
"networking money" can be used, requires approval by a "head
of a committee" (i.e. myself, B. Perthame, Y. Brenier)

 

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* 4.) "(use of) HYKE money"

 

our budget of 3 Mill. Euro might sound impressive and indeed
we are the only network in mathematics in the 5th Framework
programme that doubles the "usual" 1.5 Mill. Euro.

 

Howver, due to the size of HYKE the budget per participating
scientist is much less than most other networks.
Again : the goal of this network is not only the money that
we receive for the HYKE-1, but to create a scientifically
sound structure with a long term perspective that is seriously
contributing to attempts of the EC to enhance and structure the
European Research Area.
 
The main part of the budget (min. 60 %) is reserved for the
hiring of YRs. Each team has to hire YRs for at least the number
of months that were contracted (see webpage "presentation").

 

The rest of the money is "overhead" (that goes to the group's
administration) and "networking money" (= "travel money")

 

!) this "travel money" is reserved for (in decreasing priority) :
I) attending official HYKE events, in particular HYKE schools,
annual meetings, etc. These events are labelled as HYKE in the
"events" page at hyke.org (YRs attending a) have priority !)
II) meetings of members of committees
III) mutual "staff secondments", i.e. research visits between
official satellites.

 

At least in the first year the above rule should be strictly
respected.

 

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* 5.) miscancellous

 

.) changes in comparison to the proposal :

 

-) a new committee, the ITEC (IT and e-publishing committee)
has been created, 8 volunteers (led by Stephane Cordier) who
do the work on the web-page and the preprint server.

 

-) some groups have shifted Pre-Postdoc months and made
minor budget adjustements

 

-) some groups have made minor changes in their satellite
structure, in time before the contract was definitely signed.

 

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.) "HYKE partner networks"

 

several networks have expressed interest to form a loose
alliance and look for scientific collaboration and practical
synergy (like sharing the data-base and web-page structure for
"events" and "preprints" - the HARP network is the core
partner in that respect thanks to the good collaboration of
the Orleans based "webmasters").
At the Vienna meeting several other networks will participate
and their coordinators will give short presentations.

 

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